ACAManager Release Notes | 5.12.2016

Posted on May 12, 2016

The approach behind this release, was a trade-off between capturing the benefits of features introduced early in the process and enhancing the functionality of those feature to bring together, the best and most cohesive method for allowing clients to manage their data year over year, audit their information and e-File.

Below are the functional descriptions of the highlights for this release:

Dashboard Enhancement:

One of the biggest highlights of this release include, the re-engineering of the dashboard. The newly enhanced dashboard mirrors the cost and penalty logic of the IRS reporting as opposed to being only guided by hours. What this means is:

The dashboard can now be used as an auditing tool for clients to view the list of employees who should have received a 1095 for 2015, assess their penalties and cost by reporting year and identify the employees who are causing them penalty.

  • The Potential Penalty VS. Cost pie chart now allows you to click on the “Potential Penalty” portion of the graph in order to see the employees that are generating the penalty.

The dashboard is no longer driven by only hours
Groups using the Reporting Only feature will have the ability to view data on the dashboard

  • In order to view this piece groups will need to refresh their dashboard. It will take a few minutes depending on the size of the group for these details to be viewable.
We have added an “Edit” button next to the Download button for the Employer 1094 form.

Upon clicking the “Edit” button, you will be taken to a series of pages that will be auto-populated with the information currently reflected on the 1094-C form available for downloading. If any changes are made and saved, they will then be reflected on the form.

This can be found under the “Reporting” tab on the “Employer Report Setup” page.

The only way to restore the form to its original state as generated by ACAManager is to click the “Refresh Eligibility” button located under the Company Administration tab on the Company Information page.

 Employer Details

For this first tab, updates to the Employer Name, EIN, and contact reflected on the form should be made in the benefitsCONNECT system and would be reflected immediately. The system will default to using the General Company Contact, if no General Company Contact is provided the system will use the HR/Benefits Contact. If neither contact type is provided in the benefitsCONNECT system, the contact information will be blank.

There has been space provided to enter a Designated Government Entity if desired (and if applicable). If nothing is entered, it will remain blank.

After making any necessary adjustments, click Save/Next and proceed to next tab. If there is no change to this page, click Save/Next and proceed to next tab.

 Total number of Forms 1095-C filed by and/or on behalf of ALE Member

Whether the 1094-C form being generated by ACAManager is or is not the authoritative transmittal form for the group can be selected (or de-selected) on this page.

Line 18 will always reflect the amount of forms being generated by the system and will not be an editable field. However, if the group will be filing forms independently of ACAManager, they have the opportunity to update that on this page. Whatever number is entered here will be added to the total number of forms generated by ACAManager and reflected on Line 20 of the 1094-C form.

After making any necessary adjustments, click Save/Next and proceed to next tab. If there is no change to this page, click Save/Next and proceed to next tab.

 ALE Member Details

This tab will allow for any and/or all of the Certifications of Eligibility to be selected (or de-selected) alone with updating all of Part III of the 1094-C form: ALE Member Information – Monthly.

The Monthly Information fields can be edited for columns (a), (b), (c), and (e). Column (d) will only available for editing if the group/company is part of a Control Group (whether setup as multiple companies in the benefitsCONNECT system or one company with multiple divisions having differing EINs) and set as such in ACAManager.

After making any necessary adjustments, click Save/Finish. If there is no change to this page, click Save/Finish. If the group is a Control Group, the button will say “Save/Next”.

 ALE Member Details (this is only available to groups setup as a Control Group)

This section will show all the other members of the Control group and their respective EINs. Changes to the Company Name or EIN must be made in the benefitsCONNECT system.

 Ability to Edit Employee 1095-C form

We have exchanged the “Profile” button previously available on the Employee List for IRS Reporting for an “Edit” button.

This will now allow for the codes to be modified while still adhering to ACAManager’s interpretation of the codes. That is to say, if an employee is showing a 1H for a month, but the expected code is 1A the system will allow that change.

However, it will not allow for a Safe Harbor code to be populated if code 1A is reflected.

Initially, the edit page will reflect the current codes populating on the Employee’s 1095-C form.

If there is information populated in the “All 12 Months” column, the columns for the months themselves will not be editable. Likewise, if there is information in any of the months columns, the “All 12 Months” column will not be editable.

In order to allow for editing, the fields must be changed to “blank”.

After all updates have been made, click “Save” and the newly entered codes will be reflected in the Employee Reporting area for that specific employee.

In order to see the changes reflected in the Download Employee Forms section, enter an email address and click “Create Reports” (even if reports have already been created, as shown below, in order for the new changes to be reflected, it is necessary to “Create Reports” again).

Topics: ACAManager